1. Why do you receive this information?

The protection of your personal data is very important to us. The transparency of data processing is a key principle of the UK Data Protection Act 2018 and the European General Data Protection Regulation (GDPR). Your data is processed by us for organising and conducting the IFTRIP Livestream 2020 event in compliance with the stipulations of the DPA and the GDPR. Such processing comprises the collection, storage, usage, alteration and deletion of data, amongst other steps.

  1. Who is responsible for your data?

Pool Reinsurance Company Ltd., Equitable House, 47 King William Street, London, EC4R 9AF

  1. Who is the competent Data Protection Supervisory Authority?

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

  1. Which of your data do we process?

The following types of your data we do, or may, process:

  • Name
  • Company
  • e-mail address
  • Screen recorded images, audio and/or videos during the event
  1. For what purposes do we use your data?

Your data is used for the organisation and conduction of the IFTRIP Livestream 2020 event as well as for communicating with you about it. The following list provides you with the purposes of processing we pursue.

Administration and management of the event, also through external providers, including:

  • Validation of your person being entitled to participate in the event
  • Communication with you regarding the event
  • Security of the event (such as online access controls)
  • External marketing of the event or event Award entries (screen recorded images and/or videos during the event only) by authorised providers only (please see section 9).
  1. How do we receive your data?

In order to conduct the event we offered you and you registered for; we need the aforementioned personal data for processing. You provided this data to us and you will inform us of changes to this data.

  1. What is the legal basis for our processing of your data?

The processing of your data is necessary for performing the contract to which you are party. You have been offered participation in the event. You accepted our contractual offer by registering for the event. For delivering the event to you, your personal data is needed.

Furthermore, the data protection legislation applicable allows us in certain specific cases to process data based on legitimate interests. If we base processing on legitimate interests, we will inform you about this circumstance and your right to object.

  1. Who has access to your data and how is access safeguarded?

Your data will in every case only be made available to authorised employees and persons. If or an external company acts as a provider, this is secured through a contractual agreement. External providers are:

  • Pool Reinsurance Company Ltd., Equitable House, 47 King William Street, London, EC4R 9AF (organisation of the event)
  • Brand Brewery Ltd., 30 City Road, London, United Kingdom, EC1Y 2AB (organisation of the event)
  1. How long will your data be retained?

We store your data for as long as it is necessary to serve the intended purpose of the processing (please see section 5) or as long as we are legally obliged to do so in accordance with legal, regulator, tax or accounting requirements.

  1. What rights do you have?

According to the applicable legal regulations you have the right to:

  • Request access regarding your data that we have stored
  • Request rectification of inaccurate data that we have stored about you
  • Request erasure of data about you that we are no longer allowed to store
  • Object to processing of your personal data based on legitimate interests
  • Receive a copy of your stored data (potentially in electronic form)
  1. How can you assert your rights?

To assert your rights, please contact the Data Protection Coordinator, Equitable House, 47 King William Street, London, EC4R 9AF, In the event of rectification or erasure, we shall also inform the recipient of your data about the action.

The Data Protection Coordinator is available to answer any questions you might have.

If you come to the conclusion that your rights are not being observed sufficiently, you can also lodge a complaint with the competent national Data Protection Supervisory Authority.